Program & Project Management
Owner-side management that protects district dollars
K12CG works for the district, not the contractor. We manage decisions, budgets, schedules and procurement against your approved facilities plan, with student safety and school operations at the center. Our job is to deliver the projects you promised and reduce avoidable cost growth along the way.
Our goal is not to become another project cost. Our job is to help reduce it.
Most project cost is decided early: in scope, packaging, specifications and design coordination. By the time a change order arrives, the options are gone. Early scope definition, constructability review, a sound procurement strategy, disciplined change control, schedule management and active coordination among consultants and contractors can reduce avoidable cost growth and late surprises.
School work happens around students and staff. Safety, phasing on occupied campuses, tight summer windows and clear communication with principals and families are part of the job, not an afterthought. We plan construction around the school calendar and report risks early, so the district can make decisions while they still matter.
The K12CG Cost-Savings Commitment reflects how we work: every engagement is focused on protecting district resources, eliminating unnecessary costs, improving procurement and finding more efficient paths to delivery. For qualifying engagements, K12CG and the district can agree on a savings baseline and documentation approach at the start; any fee provisions are defined only in the written terms of the engagement. Our objective is to create more value for the district than we cost.
Scope
What’s included
Scope definition and optimization
Define scope early, remove duplication, right-size requirements and bundle compatible work so every dollar goes to the need in your plan.
Procurement strategy
Smart packaging, timing and bid clarity that invite real competition. We support RFPs, bid documents and evaluations.
Constructability and specification review
Resolve conflicts, sequencing issues and unnecessary premium requirements on paper, before they show up in the field, and align specifications with district maintenance standards.
Change control
Early investigations, design coordination and a disciplined review of every proposed change keep changes rare, justified and fairly priced.
Schedule management
A master schedule built around the school calendar and summer windows that cuts avoidable delay, remobilization and disruption to students and staff.
Occupied-campus execution
Safety planning, phasing, access and noise coordination, and regular communication with site leaders so school keeps running while work proceeds.
Consultant and contractor coordination
We keep the architect, engineers, inspector, contractor and district staff working from the same decisions, schedule and information.
Budget controls
Budget and forecast tracking with design-phase cost reconciliation, so exposure surfaces while options still exist.
Risk management and reporting
A living risk log and plain-language reports on budget, schedule, risks and decisions needed, for district leadership and the board.
Funding alignment
Coordinate local bond, state and other funding so projects are scoped and timed to make full use of eligible dollars.
How we work
Assess. Align. Advance.
- 01
Planning
We confirm scope, budget, schedule, funding and decision authority against the district’s facilities plan, and identify the risks that need early attention.
- 02
Procurement
We recommend a delivery method and packaging strategy, then support RFQs, RFPs, bid documents and evaluations so the district selects qualified teams on clear terms.
- 03
Design coordination
We keep design aligned with scope, budget and district standards, reconcile cost estimates at each phase and track DSA submittals.
- 04
Preconstruction
Constructability review, phasing and logistics plans for occupied campuses, and a baseline schedule built around the school calendar.
- 05
Construction
We represent the district in the field: tracking progress, quality, safety and site coordination, and resolving issues before they grow.
- 06
Reporting
Regular, plain-language reports on budget, schedule, risks and decisions needed, for district leadership, the board and oversight committees.
- 07
Pay application & change review
We check pay applications against work in place and review every proposed change for merit, pricing and schedule impact before the district approves it.
- 08
Commissioning & turnover
We coordinate systems testing, training for maintenance staff and move-in, so buildings are ready for students on day one.
- 09
Closeout
We close out contracts and DSA certification, organize records, document savings and lessons learned, and feed results back into the facilities plan.
Deliverables
What your district keeps
- Program controls dashboard and regular board-ready status reports
- Master schedule aligned with the school calendar
- Budget and forecast reports with design-phase cost reconciliation
- Procurement plan, RFP and bid-package support
- Specification and constructability review comments
- Risk log, change log and pay application reviews
- Documented savings and cost-avoidance log
- Organized project records, DSA closeout tracking and a closeout report with lessons learned
Keep exploring
Try it, read it, see it
Project Prioritization Calculator
Rank candidate projects against documented, weighted criteria: health and safety, condition, accessibility, educational impact, operations, funding and readiness.
Rank projects District guideOwner-Side Program Management: Who Protects the District’s Interests?
Every consultant on a school construction project has a job to do, but only one role is dedicated solely to the district’s interests. This guide explains what owner-side program and project management covers and why it matters.
Read the guide Interactive FMPSee how the data lives on
Explore a demo of the Interactive Facilities Master Plan, with district, school and building drill-downs.
View the demoOfficial resources
Straight from the source
Links open state agency websites in a new tab. Requirements change, so always confirm current rules with the agency.
FAQ
Questions districts ask us
Let’s compare approaches
Want a second perspective before you decide? We’ll talk through your facilities needs, options, and how we would approach the work, with no sales presentation required.
Related services
Works well with
Bond Advisory & Funding Strategy
Defensible project lists, phasing and funding strategies, with support for transparency, community understanding and responsible bond implementation.
Explore the service AssessFacilities Condition Assessments
Asset-level condition data, FCI scores and a 15-year needs forecast that feed directly into your master plan.
Explore the service PlanFacilities Master Planning
A districtwide plan that ties condition, capacity and educational need to a prioritized, fundable capital program.
Explore the serviceGive us 10 minutes. Let’s compare approaches.
Tell us where your facilities stand and what your board is asking. We’ll share how districts like yours are approaching it. No pitch deck, no obligation.